About the Client:

Our client is a leadership development and coaching consultancy with over 25 years of experience. They design bespoke programmes that build self-awareness, confidence and authentic leadership, partnering with organisations, especially in BioPharma, to nurture inclusive, emotionally intelligent leaders at every level.

Role Overview:

We are seeking an Admin & Project Management Virtual Assistant to support the smooth running of our client's coaching and leadership development consultancy. The VA will be responsible for keeping projects organised, providing consistent admin support and ensuring clients receive a seamless, professional experience at every stage.

Current Services Needed:

• Project management support via Monday.com.
• Website updates (we use WordPress). Our website is www.careervision.ie.
• Client communication: replying to enquiries, sending follow-up emails after coaching or workshops.
• Psychometric admin: sending out Insights and Gallup invites, tracking completions, downloading reports, and sending them to clients and coaches.
• Light design work using Canva for workshop reminders, reports and client-facing visuals.

Future support:

• Bookkeeping, invoicing and light accounts admin.
• Scheduling and posting content across LinkedIn, engaging with followers and tracking analytics.

Role and Responsibilities:

• Managing scheduling, inboxes, and day-to-day admin tasks.
• Coordinating logistics for coaching sessions and workshops.
• Communicating with clients in a warm, timely and professional manner.
• Managing project tasks using Monday.com.
• Handling psychometric admin (such as Insights Discovery and Gallup Strengths).
• Supporting social media scheduling.
• Light Canva design work.
• Making updates to our WordPress website.
• Maintaining clean and up-to-date records in our CRM and systems.
• Future support with light bookkeeping, invoicing and accounts admin.

Skills and Requirements:

Essential:

• Excellent written communication: Ability to craft warm, professional emails and client messages with a strong attention to detail and tone.
• Strong organisational skills: Confident managing calendars, coordinating multiple tasks and keeping systems up to date.
• Tech confidence and adaptability: Comfortable navigating online tools and learning new systems quickly.
• Proficiency in Microsoft Excel and PowerPoint: Able to format documents, create polished presentations and manage spreadsheets for planning and tracking.
• Discretion and confidentiality: As you’ll be handling client information and psychometric data, a high level of professionalism and trust is key.
• Proactive mindset: Able to take initiative, solve problems independently and anticipate needs before they arise.

Preferred but not mandatory:

• Familiarity with Monday.com (or similar project management tools).
• Experience with WordPress (for light website updates).
• Design skills using Canva.
• Basic knowledge of bookkeeping or invoicing.
• Understanding of psychometric tools (such as Insights Discovery or Gallup Strengths).

Working Hours:

Our client requires approximately 9-10 hours per week, with the following structure:

• Monday to Thursday: 1 hour in the morning (between 8–10am) and 1 hour in the afternoon (between 1–4pm)
• Friday: 1 hour in the morning

Hours may increase during busy periods, particularly from September to November and January to June, when programme delivery is at its peak.

Location: This is a fully remote position. However, we require our Virtual Assistant to be based in Ireland, ensuring alignment with Irish business culture, client expectations and time zones.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: CV0625) in your reply and mention the role title.

• For Virtual Assistants Not Yet Registered with Us:  If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.