About the Client:

Our client is a specialist engineering company operating across Europe, Africa and the Middle East. They provide technical solutions for industrial clients across sectors including oil and gas, cement, chemicals and marine. They work with a wide range of international clients and are a small, growing team with a strong focus on technical excellence and international expansion.

Role Overview:

We are seeking a Virtual Assistant to support administrative tasks and bookkeeping, with some involvement in coordinating content for internal quarterly reporting. The role requires strong attention to detail and excellent organisational skills.


Interview dates and times are to be confirmed and candidates will be contacted directly to arrange a suitable time.

Role and Responsibilities:

• Inbox Management: Monitoring the company email account, flagging important items, keeping folders organised
• Expense Receipt Management: Chasing suppliers for receipts or scanning through emails and uploading them to the correct Revolut or bank transaction
• Monthly Invoice Management: Downloading all invoices and transactions, organising into labelled folders and sending by an agreed deadline
• QuickBooks Maintenance: Keeping transactions up to date, categorised and reconciled
• Quarterly report Preparation: Compiling Notion content into a structured draft report following an established template
• Supplier Payments: Make simple payments to suppliers when needed

Skills and Requirements:

Essential:

• Excellent written English
• QuickBooks Online proficiency
• Strong attention to detail
• Ability to work independently
• Discretion with financial data

Preferred:

• Bookkeeping background
• Familiarity with Google Drive

Working Hours:  We are seeking a candidate to work around 5 hours per week, with a flexible schedule provided deadlines are met. Slightly higher commitment will be required at quarter-end.

Location:  This is a remote position, offering the flexibility to work from anywhere in Ireland during business hours.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: JN0326) in your reply and mention the role title.
• For Virtual Assistants Not Yet Registered with Us: If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.