About the Client:

Our client is a vibrant music school dedicated to fostering a lifelong love of music in students of all ages. The school provides both individual and group lessons, led by passionate teachers in a nurturing, community-focused environment.

Role Overview:

We are seeking a well-organised, detail-oriented Administrative Virtual Assistant with strong administrative and communication skills to support our client's growing music school. The VA will support our client's day-to-day operations and contribute to the smooth running of all activities, from lesson scheduling to event coordination.

Requirements:

• Daily scheduling and calendar management using My Music Staff
• Handling incoming calls and emails with professionalism
• Recording and processing payments and invoices
• Facilities and supplies oversight
• Weekly social media posting and basic marketing support
• Event coordination (recitals, exams, open days)
• Term start preparation and waitlist management

Role and Responsibilities:

• Managing lesson schedules and teacher/student calendars
• Responding to cancellations and booking new trial lessons
• Communicating timely updates to parents and staff
• Overseeing basic accounting: processing payments and tracking orders
• Maintaining studio supplies and coordinating with cleaning staff
• Preparing for term starts and supporting marketing efforts
• Assisting with exam registrations, recital planning, and local promotion
• Being available to assist with any ad hoc tasks to ensure smooth operations

Skills and Requirements:

Essential:

• Proven experience in administration or customer service within a fast-paced environment
• Strong multitasking ability, accuracy and composure under pressure
• Excellent communication skills (written and verbal)
• Familiarity with bookkeeping practices and handling invoices/payments
• Professional and friendly interpersonal manner

Preferred but not mandatory:

• Experience with My Music Staff or similar scheduling systems
• Background in music education or experience working in a music school
  

Working Hours:  Minimum 10 hours per week, with potential for additional hours during peak school terms. Must be available weekdays between 1–3pm.

Location: This is primarily a remote role with occasional in-person responsibilities such as deliveries, events or facility checks. Candidates must be based in Ireland and comfortable travelling locally as needed.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: MM0725) in your reply and mention the role title.

• For Virtual Assistants Not Yet Registered with Us:  If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.