About the Client:

Our client is a fast-growing Solar PV provider helping homes and businesses across Ireland cut energy costs and reduce their carbon footprint. Their mission is to deliver high-quality solar solutions with excellent service from planning to aftercare. As they expand, they’re looking for reliable VA support to keep backend operations running smoothly, allowing the founder to focus on client relationships and sales.

Role Overview:

We are seeking a highly organised and proactive Administrative Virtual Assistant to manage a wide range of operational and administrative tasks, including:

• Administrative support and CRM management
• Scheduling and coordination with tradespeople
• Customer service and follow-up calls
• Stock/material tracking
• Light LinkedIn activity (no creative content required)

Role and Responsibilities:

This is an exciting opportunity to play a key role in our client’s operations, supporting the delivery of solar projects from start to finish. The VA will work behind the scenes to ensure everything runs smoothly. Key responsibilities include:

• Monitoring new installation jobs in Trello
• Assigning electricians and roofers to each project
• Updating Google Calendar with installation dates and job details
• Cross-referencing and updating customer data in 1CRM
• Following up with customers one day, one month, and one year after installation
• Coordinating material and stock availability with the team
• Responding to emails and calls using online systems
• Supporting basic LinkedIn engagement (posting and replying to comments)
  

Skills and Requirements:

• Detail-oriented and highly organised
• Comfortable using (or learning) CRMs and tools like Trello
• Confident making customer calls using a phone system
• Friendly and professional in written communication (Gmail)
• Able to work independently with minimal supervision
• Experienced in admin and scheduling (preferred but not essential)
• Tools used: Trello, Gmail, Google Calendar, 1CRM (training provided), online phone system
  

Working Hours: We are seeking a candidate to work 5 hours per week, with flexibility. Final weekly wrap-up or check-in should be completed by Thursday afternoon or Friday morning.

Location: This is a remote position, offering the flexibility to work from anywhere in Ireland during business hours. Candidates should be based in Ireland and be well-aligned with Irish business practices and time zones.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: S2S0625) in your reply and mention the role title.

• For Virtual Assistants Not Yet Registered with Us:  If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.