About the Client:

Our client provides tachograph download and compliance support services to transport companies across Ireland. One of their key services is monthly tachograph analysis reporting for customers using their systems.

Role Overview:

We are seeking an Administrative Virtual Assistant to manage the administrative side of our client’s monthly reporting process. This is a structured role that involves following a set process and producing reports accurately and consistently each month. The ideal candidate will be comfortable working across multiple systems, following processes carefully, and handling repetitive administrative tasks with strong attention to detail.

Interview dates and times are to be confirmed and candidates will be contacted directly to arrange a suitable time.

Role and Responsibilities:

• Run monthly tachograph analysis reports for customer accounts
• Log into internal systems including monday.com, Gmail and tachograph reporting software
• Open customer accounts and generate the required reports
• Extract key figures from reports and input them into a standard email template
• Attach the correct reports and schedule emails to be sent to customers
• Update job status in internal systems once reports have been scheduled
• Flag any missing data or issues for review
• Follow a structured monthly reporting process to ensure accuracy and consistency

Skills and Requirements:

• Strong attention to detail and ability to work accurately
• Comfortable working across multiple systems and platforms
• Ability to follow structured processes carefully
• Strong organisational and administrative skills
  
• Comfortable handling repetitive admin tasks without errors
• Reliable and able to complete tasks consistently each month
• Experience with transport or tachograph systems is not required as full SOPs and training will be provided

Working Hours: We are seeking a candidate to work around 10 -12 hours per month.

Location: This is a remote position, offering the flexibility to work from anywhere in Ireland during business hours.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: SM0326) in your reply and mention the role title.
• For Virtual Assistants Not Yet Registered with Us: If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.