About the Client:

Our client is a highly experienced music technology specialist with over twenty years of experience working in concert audio engineering, sound design and music programming. Their portfolio spans theatre, live venues, festivals and recording projects.

Role Overview:

We are seeking a proactive and organised Bookkeeping and Administrative Virtual Assistant. The role will involve supporting day to day admin tasks and helping to streamline processes as the client gradually develops an online service offering. This is a flexible, part time opportunity to work closely with an established creative professional.

Interview dates and times are to be confirmed and candidates will be contacted directly to arrange a suitable time.

Requirements:

• Issuing and tracking invoices
• Organising paper and digital receipts for accounting purposes
• Monthly administrative routines
• Supporting long-term digital presence and service offering development
  

Role and Responsibilities:

Short-Term Tasks:

• Clear invoice backlog for 2025 using a shared calendar, invoice templates and folders
• Advise on creating a simple, physical filing system for sorting paper receipts to send to the accountant

Ongoing (Monthly) Tasks:

• Issue and track monthly invoices
• Support ongoing organisation of receipts and general financial admin 

Long-Term Project Support: 

• Assist in establishing an online presence for an upcoming audio editing/mixing service
• Support the creation of a basic website, including portfolio snippets, service information and references
• Advise on platform options and help with light content coordination

Skills and Requirements:

Essential:

• Experience with basic bookkeeping or invoice processing
• Comfortable using Google Drive/Docs, Dropbox and cloud-based file management
• Strong organisational skills and attention to detail
• Clear, proactive communicator able to work independently

Preferred but not mandatory:

• Experience with creative professionals or artists
• Basic website or content creation experience (Wix, Squarespace, WordPress)
• Familiarity with audio or media-related terminology
  

Working Hours: We are seeking a candidate to work 4–6 hours per week initially, with flexibility as the long-term project develops.

Location: This is a remote position, offering the flexibility to work from anywhere in Ireland during business hours.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: LX1125) in your reply and mention the role title.
• For Virtual Assistants Not Yet Registered with Us: If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.