About the Client:

Our client is a small but well-established Irish company supplying scientific products to research and pharmaceutical laboratories in Ireland and the UK. It is a fast-paced, founder-led business with international suppliers, an e-commerce presence, and a strong emphasis on organisation, clear communication and reliable execution.

Role Overview:

We are seeking a highly organised and discreet Executive Virtual Assistant to support our client with both professional and personal administrative tasks. This role requires strong judgement, adaptability and attention to detail to ensure smooth coordination across business, home and family-related responsibilities.

Interview dates and times are to be confirmed and candidates will be contacted directly to arrange a suitable time.

Role and Responsibilities:

Administrative Support

• Manage calendar, meetings, travel, holiday bookings and reservations
• Track confirmations, key deadlines and cancellations
• Maintain and monitor personal bank statements and recurring expenses
• Digitise and manage confidential records and document archives

Service & Supplier Coordination

• Liaise with suppliers and service providers (both business and personal)
• Obtain quotes, manage service timelines and coordinate appointments

Property & Asset Management

• Liaise with auctioneers on property and asset transactions
• Track viewings, offers, documentation and timelines

Event Planning & Coordination

• Organise private and business events, manage logistics and guest coordination
• Coordinate travel and bookings for hosted events

Family & Education Support

• Coordinate school applications, tutor sessions, academic schedules
• Manage requests and planning for teenage children

Personal Lifestyle Management

• Curated wardrobe and personal shopping support
• Schedule and manage wellness and personal care appointments
• Assist with decluttering and file organisation

Dispute & Resolution Support

• Track and manage payment disputes, escalation and risk monitoring

Essential  Skills and Requirements:

• Exceptional organisational and time management skills
• Strong written and professional communication
• High discretion and reliability in handling sensitive matters
• Proactive judgement and task prioritisation
• Excellent attention to detail and record keeping
• Tech-comfortable: Outlook, Gmail, Word, Excel/Sheets, Zoom/Teams, cloud portals
• Follow-through mindset: start-to-finish ownership of tasks
• Time-zone flexibility for UK/EU/US contact coordination
• Calm and composed under pressure
• Adaptable across a mix of business and personal tasks

Working Hours:  We are seeking a candidate to work 4 - 8 hours per week.

Location: This is a remote position, offering the flexibility to work from anywhere in Ireland during business hours.

• For Virtual Assistants Already Registered with Us: Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Please list the Reference Number (REF: MC0126) in your reply and mention the role title.
• For Virtual Assistants Not Yet Registered with Us: If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.