Virtual Assistant (Administration and Bookkeeping)

Part-Time (5 hours per week, Remote – Ireland Based)

Business Overview

Key Responsibilities

• Managing day-to-day bookkeeping and financial administration
• Recording and monitoring business expenses
• Preparing and organising documentation for VAT returns
• Maintaining accurate financial records and supporting documentation
• Reconciling receipts and invoices
• Identifying and following up on any missing financial paperwork
• Liaising with the business owner regarding outstanding financial items
• Supporting general administrative tasks relating to financial processes
• General office administration, including liaising and communicating with clients
  

What a Successful Week Looks Like

• Bookkeeping and financial administration are completed accurately and on time
• Business expenses, receipts and invoices are organised and up to date
• VAT documentation and financial records are prepared and maintained correctly
• Outstanding financial items are identified and followed up promptly
• Administrative tasks are completed efficiently, keeping day-to-day operations running smoothly
  

Skills and Requirements

• Previous bookkeeping or accounts administration experience
• Excellent attention to detail and accuracy
• Strong organisational and documentation skills
• Comfortable managing financial records and business expenses
• Understanding of VAT processes and financial administration
• Ability to work independently and manage recurring tasks
• The ability to use one's own initiative is essential
• High level of professionalism and confidentiality
• Be solutions-focused
• Strong Microsoft Excel and Microsoft Office skills
  

Preferred (Not Essential)

• Experience using bookkeeping or accounting software (e.g. Zoho)
• Experience supporting small businesses or owner-managed companies
• Familiarity with cloud-based document management systems
  

Working Hours & Location

• 1 hour per day (5 hours per week)
• Flexible working arrangement
• Fully remote role (Ireland-based candidates only)
  

Ideal Candidate

This role would suit someone who is:

• Highly organised and methodical
• Conscientious and dependable
• Comfortable working independently
• Detail-oriented with a strong focus on accuracy
• Proactive in identifying missing information and following up where required
• Professional, trustworthy and discreet when handling financial information

How to Apply

For Virtual Assistants Already Registered with Us:

• Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: GDA0726) in your subject line and mention the role title in your email.

For Virtual Assistants Not Yet Registered with Us:

• If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.