Virtual Assistant (Administration, Bookings & Digital Marketing)

Part-Time (10 hours per week, Remote – Ireland Based)

Business Overview

Key Responsibilities

• Email & Inbox Management (Highest Priority): Monitor both Google Workspace inboxes, respond to enquiries, follow up on messages and flag anything requiring the owner's attention.
• Calendar & Booking Management: Check event availability, manage bookings and appointments, identify clashes and coordinate consultations and follow-ups.
• Telephone Management: Handle occasional calls via Quicktalk, take messages and follow up on missed calls and voicemails. Approximately 5 to 10 calls per week.
• Social Media & Content Creation: Create and schedule posts, reels and short-form videos across Instagram, Facebook, TikTok and LinkedIn using existing event content.
• Website Content, SEO & Marketing: Draft blogs, event recaps and website copy, conduct basic SEO research and liaise with the website manager.

During quieter periods, the VA may take on additional administration and, once established, basic bookkeeping.

Skills and Requirements

• Excellent organisation, initiative, reliability and professional customer communication
• Confident use of Google Workspace, including Gmail and calendars
• Experience with client enquiries, booking coordination and diary management
• Ability to work independently across two departments and prioritise time-sensitive enquiries
• Comfortable creating and scheduling social media content
  

Preferred (Not Essential)

The following would be beneficial but is not essential:

• WordPress familiarity and basic SEO skills
• Experience producing reels and short-form videos
• Experience in weddings, entertainment, events or audiovisual services
• Basic bookkeeping skills for possible future duties
  

Working Hours & Location

• Approximately 10 hours per week initially, with potential to increase to 15 hours
• Working days: Monday, Tuesday, Thursday and Friday, approximately 2.5 hours per day
• Three daily check-ins around 10am, lunchtime and before 5pm
• Occasional phone coverage between 10am and 5pm where possible
• Fully remote role
  
• Ireland-based candidates only
  

Ideal Candidate

This role would suit someone who:

• Is highly organised, proactive and confident managing multiple priorities
  
• Communicates professionally and enjoys handling customer enquiries and bookings
  
• Is creative and comfortable managing social media and digital content
• Works independently, takes initiative and thrives in a flexible, fast-paced environment
  

How to Apply

For Virtual Assistants Already Registered with Us:

• Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: BMGS1026) in your subject line and mention the role title in your email.

For Virtual Assistants Not Yet Registered with Us:

• If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.