Administrative Virtual Assistant REF: S2L0526

Virtual Assistant

Virtual Assistant (Administrative)

Part-time (5 hours), Remote – Ireland Based

Business Overview

Our client is an experienced Executive Coach and Leadership Facilitator supporting senior leaders, founders and corporate teams through 1:1 coaching, leadership programmes and trainings. Operating globally across the UK, Europe, USA, Africa and the Middle East, the business has grown significantly since launching in 2020 and is now seeking support to help manage day to day operations, client experience and scheduling.


This is a dynamic role suited to someone who enjoys variety, organisation and working closely with a growing business.

Key Responsibilities

  • Manage diary scheduling, meetings and logistics across clients and business activities
  • Coordinate client communication relating to scheduling, travel and general administration
  • Manage invoicing, expense tracking and liaise with the accountant on timelines and requirements
  • Support occasional lifestyle planning and family related logistics
  • Assist with additional business support over time, including website updates, light social media management and content support

What a Successful Week Looks Like

  • Client scheduling and diary management handled smoothly and efficiently
  • Client communications responded to professionally and in a timely manner
  • Travel, invoicing and expenses organised accurately and on time
  • Accountant requirements and key deadlines tracked and managed proactively
  • Clear communication and strong organisation across all business and lifestyle support tasks

Skills and Requirements

  • Proficient in Microsoft Outlook and email management
  • Professional approach to client communication
  • Strong organisational skills and ability to manage multiple priorities
  • Experience supporting senior corporate clients and lifestyle coordination
  • Comfortable managing invoicing and expenses in Word, PDF and Excel
  • Ability to summarise key information to support decision making
  • Open to learning new systems and software

Working Hours & Location

  • Flexible part-time hours (5 hours per week)
  • Potential for role expansion based on performance
  • Fully remote role (Ireland-based candidates only)

Ideal Candidate

This role would suit someone who:

  • Is highly organised, proactive and confident managing multiple priorities
  • Enjoys creating a professional and seamless client experience
  • Communicates clearly and professionally with clients and stakeholders
  • Is comfortable working independently while building a collaborative partnership
  • Has strong attention to detail across scheduling, administration and financial tasks
  • Is adaptable and open to supporting a growing business across operations, content and coordination tasks over time

How to Apply

For Virtual Assistants Already Registered with Us:

  • Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: S2L0526) in your subject line and mention the role title in your email.


For Virtual Assistants Not Yet Registered with Us:

  • If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.