Administrative Virtual Assistant REF: SOI0726

Virtual Assistant

Virtual Assistant (Administrative)

Part-Time (5 hours per week, Remote – Ireland Based)

Business Overview

Our client is an Irish golf accessories brand on a mission to make golf more accessible. With a growing retail presence across Ireland and the UK and active e-commerce operations through Shopify and Amazon, the business is entering an exciting phase of growth and expansion.


We are seeking a proactive and highly organised Administrative Virtual Assistant to support the founder with administration, project coordination and task management. This role is ideal for someone who enjoys keeping projects moving, following up on actions and ensuring nothing falls through the cracks.

Key Responsibilities

  • Tracking and following up on outstanding tasks, emails, and action items
  • Managing project trackers, priorities, and deadlines
  • Supporting general business administration and document preparation
  • Assisting with Shopify and Amazon administrative tasks
  • Researching potential stockists, trade shows, and distribution opportunities
  • Coordinating with suppliers, stockists, and business partners as required
  • Drafting professional emails and correspondence

What a Successful Week Looks Like

  • Outstanding tasks and action items are tracked and followed up promptly
  • Project priorities and deadlines are clearly organised and communicated
  • Administrative tasks are completed accurately and on time
  • Shopify and Amazon admin activities are kept up to date
  • The founder has clear visibility of priorities and can focus on business growth

Skills and Requirements

  • Excellent written English and communication skills
  • Strong organisational and project management abilities
  • Ability to work independently and manage competing priorities
  • Proactive approach with excellent follow-through
  • Comfortable using email, Google Docs, Google Sheets, and task management tools
  • Strong attention to detail and problem-solving skills

Preferred (Not Essential)

  • Experience supporting an e-commerce or product-based business
  • Familiarity with Shopify and/or Amazon Seller Central
  • Experience working within a startup or small business environment

Working Hours & Location

  • Approximately 5 hours per week
  • Flexible scheduling across the week
  • Hours can be split into short daily check-ins or longer working sessions
  • Fully remote role (Ireland-based candidates only)

Ideal Candidate

This role would suit someone who:

  • Is highly organised and enjoys keeping projects on track
  • Takes ownership of tasks and follows through to completion
  • Works independently and manages their time effectively
  • Is proactive, dependable, and detail-oriented

How to Apply

For Virtual Assistants Already Registered with Us:

  • Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: SOI0726) in your subject line and mention the role title in your email.


For Virtual Assistants Not Yet Registered with Us:

  • If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.