Virtual Assistant (Bookkeeping & Payroll Support)

Part-Time (4 hours per week, Remote – Ireland Based)

Business Overview

Key Responsibilities

Bookkeeping & Financial Administration

• Manage all bookkeeping activities in QuickBooks
  
• Complete bank reconciliations and journal entries
  
• Maintain accurate financial records using account and class codes
  
• Update bookkeeping records in line with project and company budgets
  
• Identify and follow up on any missing invoices or paperwork

Payroll Administration

• Process monthly payroll for core staff members
• Manage weekly payroll during touring and production periods
• Make payroll-related payments accurately and on time
• Complete Revenue returns and pension adjustments
• Add and remove personnel from payroll as required during production cycles
  

Payment & Reporting Support

• Process fortnightly and weekly payruns using information provided via Google Sheets and shared folders
• Maintain organised financial records and supporting documentation
• Support accurate reporting for budgeting, cashflow management and quarterly board reporting
• Potential involvement in stakeholder and funder reporting over time
  
  

What a Successful Week Looks Like

• Payrolls processed accurately and on schedule
  
• Payruns completed with all payments correctly issued
  
• QuickBooks fully updated and reconciled
  
• Financial records clearly organised and up to date
  
• Missing invoices or paperwork identified promptly
  
• Clear communication maintained with the General Manager regarding queries or updates
  

Skills and Requirements

• Strong bookkeeping and payroll experience
  
• Proficiency in QuickBooks
  
• Excellent attention to detail and accuracy
  
• Ability to manage confidential financial information professionally
  
• Strong organisational and time management skills
  
• Comfortable working independently and following established processes
  

Preferred (Not Essential)

• Experience supporting arts organisations, charities, or project-based businesses
• Experience with stakeholder or funder reporting
• Familiarity with Google Workspace and shared cloud-based systems
  

Working Hours & Location

• Approximately 4 hours per week
• Hours primarily aligned with fortnightly payroll and payrun schedules
• Availability required on Mondays and Thursdays during payroll/payrun weeks
• Working hours to overlap with the General Manager’s schedule (9am – 5pm) during payroll periods
• Flexible working hours outside of payroll periods
• Fully remote role (Ireland-based candidates only)
  

Ideal Candidate

This role would suit someone who:

• Enjoys working in a structured and detail-oriented environment
  
• Has strong bookkeeping and payroll experience and takes pride in accuracy
  
• Is reliable, organised and comfortable managing recurring financial processes independently
  
• Communicates clearly and proactively
  
• Would enjoy supporting a creative and internationally recognised arts organisation
  

How to Apply

For Virtual Assistants Already Registered with Us:

• Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: DCT0526) in your subject line and mention the role title in your email.

For Virtual Assistants Not Yet Registered with Us:

• If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.