Executive Virtual Assistant REF: EXP0826

Virtual Assistant

Virtual Assistant (Executive)

Part-Time (10 - 20 hours per week, Remote – Ireland Based)

Business Overview

Our client is one of Ireland's largest privately owned charter and coach operators, providing safe and reliable transport services nationwide. As a family-owned business with a strong reputation for customer service and operational excellence, they continue to grow while maintaining a personal, hands-on approach.


This role is ideal for someone who enjoys creating structure, keeping priorities on track and ensuring nothing falls through the cracks.

Key Responsibilities

  • Managing inboxes and email correspondence
  • Diary and calendar management
  • Preparing daily schedules and priority lists
  • Following up on actions and tasks with the management team
  • Monitoring and tracking outstanding tasks and deadlines
  • Preparing and organising documents, reports and presentations
  • Supporting general executive administration
  • Assisting with ad hoc operational and coordination tasks

What a Successful Week Looks Like

  • The Director's inbox is organised and up to date
  • Follow-ups with the management team are completed on time
  • Daily priorities and action items are clearly tracked
  • Administrative tasks are completed accurately and proactively

Skills and Requirements

  • Previous experience as an Executive VA, Executive Assistant or Administrative Assistant
  • Strong email and calendar management experience
  • Excellent written and verbal English communication skills
  • High level of organisation and attention to detail
  • Ability to work independently and take initiative
  • Strong follow-up and task management skills
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
  • Professional and confidential approach to work 

Preferred (Not Essential)

  • Experience supporting senior business owners or directors
  • Experience working within transport, logistics or service-based businesses
  • Familiarity with task management or project coordination
  • Experience creating reports and presentations 

Working Hours & Location

  • Approximately 10 - 20 hours per week
  • Availability preferred for 1-2 hours each morning and 1-2 hours each evening
  • Fully remote role (Ireland-based candidates only)

Ideal Candidate

This role would suit someone who:

  • Enjoys keeping busy executives organised and on track
  • Is proactive and follows up without being asked
  • Has excellent communication and organisational skills
  • Can manage multiple priorities with attention to detail
  • Is confident working independently in a remote environment

How to Apply

For Virtual Assistants Already Registered with Us:

  • Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: EXP0826) in your subject line and mention the role title in your email.


For Virtual Assistants Not Yet Registered with Us:

  • If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.