Virtual Assistant (Executive)

Part-Time (5 - 10 hours per week, Remote – Ireland Based)

Business Overview

Key Responsibilities

• Executive-level administrative support to the Director
• Managing timesheets, expenses and administrative records
• Inbox and email management
• Diary coordination and task follow-up where required
• Organising digital files, documents and operational systems
• Creating and maintaining efficient filing and organisational structures
• Assisting with operational administration linked to new product development
• Coordinating administrative aspects of website updates and developments
• Preparing documents, templates and internal materials
• Supporting the implementation of business processes and workflows
• Managing ad hoc executive and operational tasks as required
• Assisting in streamlining day-to-day business operations
  

What a Successful Week Looks Like

• The Director’s inbox, tasks and priorities are organised and up to date
• Files, documents, and systems are structured and easy to access
• Timesheets, expenses and administrative tasks are completed accurately and on time
• Operational projects and product launch activities are progressing smoothly
• Processes and workflows are continuously improved to support business growth
  

Skills and Requirements

• Previous experience working as an Executive Virtual Assistant, Executive Assistant or Senior Administrative Assistant
• Exceptional organisational and administrative abilities
• Proven experience supporting senior leadership or company directors
• Strong ability to create structure, systems, and efficient workflows
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Strong attention to detail and ability to manage multiple priorities
• Ability to work independently and take initiative
• Excellent time management and problem-solving skills
• Strong IT proficiency, including Microsoft Office and/or Google Workspace
• Comfortable handling confidential and sensitive business information
  

Preferred (Not Essential)

• Experience supporting business growth or operational setup projects
• Familiarity with website coordination or basic website administration
• Experience with expenses, reporting, and operational administration
• Experience working within healthcare, medical, consultancy, or professional services environments
• Experience implementing administrative improvements or process systems
• Familiarity with project management platforms such as Trello, Asana, ClickUp or Monday.com
  

Working Hours & Location

• Approximately 5 - 10 hours per week with potential to grow over time
• Flexibility around working hours for the right candidate
• Fully remote role (Ireland-based candidates only)
  

Ideal Candidate

This role would suit someone who:

• Highly organised with a strong focus on systems and efficiency
• Experienced in supporting senior leaders or business owners
• Proactive, dependable and able to work independently
• Confident in managing multiple priorities in a fast-paced environment
• A professional communicator with excellent attention to detail

How to Apply

For Virtual Assistants Already Registered with Us:

• Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: MED0526) in your subject line and mention the role title in your email.

For Virtual Assistants Not Yet Registered with Us:

• If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.