Virtual Office Manager REF: BPF0426

Virtual Assistant

Virtual Assistant (Office Manager)

Part-Time (10 hours per week, Remote – Ireland Based)

Business Overview

Our client is an Irish consultancy specialising in ERP project management, system selection and implementation. They support organisations across a range of industries in improving operations through efficient systems and processes, with a strong focus on practical, client-focused delivery.


This role offers the opportunity to support the smooth day-to-day running of the business while maintaining structure and workflow across operations.

Key Responsibilities

  • Managing our client's diary and scheduling priorities
  • Coordinating weekly team meetings and tracking follow-ups
  • Attending meetings and documenting actions and outcomes
  • Managing and reviewing team timesheets
  • Supporting internal communication and team coordination
  • Assisting with general operational tasks to improve efficiency


What a Successful Week Looks Like

  • The business owner’s diary is organised, with meetings and priorities managed efficiently
  • Weekly team meetings are coordinated with clear notes and follow-ups
  • Team timesheets are reviewed accurately and on time
  • Internal communication stays clear and organised across the team
  • Operational tasks are proactively managed to keep workflows running smoothly

Skills and Requirements

  • Strong organisational and coordination skills
  • Excellent communication skills (written and verbal)
  • Confidence in attending and contributing to meetings
  • Ability to work independently and take initiative
  • Experience supporting teams or managing workflows

Preferred (Not Essential)

  • Background in a service-based business (e.g. consulting, agency, IT services)
  • Experience with project coordination or operations support
  • Familiarity with timesheet management or reporting
  • Comfortable using tools such as Microsoft Office / Teams / project management systems

Working Hours & Location

  • Approximately 10 hours per week with potential to grow over time
  • Fully remote role (Ireland-based candidates only)

Ideal Candidate

This role would suit someone who:

  • Is highly organised and enjoys keeping teams, schedules, and operations running smoothly
  • Communicates confidently and professionally with both clients and internal teams
  • Can work independently, take initiative, and proactively solve problems
  • Has experience supporting business operations, workflows, or project coordination
  • Is comfortable managing multiple priorities in a fast-paced, service-based environment

How to Apply

For Virtual Assistants Already Registered with Us:

  • Please send an email directly to operations@virtualassistants.ie, indicating your interest in the role. Be sure to include the Reference Number (REF: BPF0426) in your subject line and mention the role title in your email.


For Virtual Assistants Not Yet Registered with Us:

  • If you are not currently registered with Virtual Assistants Ireland but have the skills and experience we are seeking, we encourage you to visit the Become a VA and Working With Us pages before completing the application to register your profile with us.